Opportunities for Sponsorship

Introduction

The 6th International Congenital CMV Conference / 16th International CMV/betaherpesvirus Workshop (CMV 2017) will take place in NH Conference Centre Leeuwenhorst, Noordwijkerhout, the Netherlands from 30 April to 4 May 2017.

The aim of this event is to help accelerate the prevention and cure of CMV disease by bringing the expertise of clinicians and scientists together in one forum. CMV is the most common cause of congenital defects in babies in developed countries. Pregnant women who contract CMV can pass the virus onto their unborn baby, which can result in severe disabilities such as deafness and mental retardation. In fact, congenital CMV causes more long-term problems and childhood deaths than Down Syndrome, Fetal Alcohol Syndrome and neural tube defects. In addition, CMV causes clinical disease in transplant patients and in immuno-compromised individuals and is also associated with immune senescence in the elderly.

Sponsoring

Sponsoring the CMV 2017 will provide your organisation with a unique opportunity to promote your brand and key messages to delegates from all over the world with a wide range of backgrounds, expertise and influence.

Click here to see the programme.

Participants' profile

Since 2012 both international meetings have been combined in order to enhance the translation from basic research to clinical practice and vice-versa and to inspire basic scientists by highlighting the clinical problems and disease burden of CMV. The CMV meetings have always attracted many participants and we anticipate >400 participants for the upcoming meeting in the Netherlands.

The Conference attracts and is relevant to: Clinicians (including Paediatricians, Neonatologists, Gynaecologists and Obstetricians, Transplantation Surgeons and Physicians), Researchers (including Microbiologists, Epidemiologists, Immunologists and Vaccinologists), Public Health Professionals, Childcare Providers, Parents, Students, Foundations & Advocacy Organizations, Intervention Developers and Providers, and Vaccine Developers. Parents of children with congenital CMV infection will be invited to attend the first day of the Conference.

Sponsor packages

The aim of the sponsor packages is to offer value-added benefits for all sponsor categories.

A number of attractive additional promotional opportunities that will increase your visibility are also being offered. They range from the lanyards to the sponsoring of a session.

If you have any other suggestions regarding sponsoring, please contact the Conference Organiser, Barbara de Jong at info@cmv2017.nl

 

 

 

GOLD

≥€ 15,000

SILVER

≥ € 10,000

BRONZE

≥ € 5,000

CONTRIBUTOR

 €2,500 - €5,000

Maximum number available

1

3

5

No max.

Full colour advertisement in the final programme

Full page

Half page

 

 

Your pull-up banner at the entrance of the auditorium

 

 

 

Flyers in delegates bag

 

 

Sponsorship extras

1st choice

2nd – 4th choice*

 

 

Complimentary full conference registrations

3

2

1

 

Corporate profile: CMV2017 website and app.

100 words

75 words

50 words

25 words

Acknowledgment in final programme

On-screen projected recognition during breaks

Verbal acknowledgement during the Opening and Closing sessions

 

Exhibition space in square meters

18

12

6

4

Exhibitor staff registrations

3

2

2

1

List of participants

2 weeks prior to CMV 2017

2 weeks prior to CMV 2017

1 week prior to CMV 2017

On-site

*(on a first come first served basis)

 

GOLD - Price: ≥ € 15,000

  • Full page (A4), full colour advertisement on the back cover, inside front cover or inside back cover of the final programme.

  • Your pull-up banner at the entrance to the auditorium.

  • Your corporate flyer in the delegate’s bag.

  • First choice of sponsorship extras.

  • 3 complimentary full conference registrations, giving access to the full programme.
    Each additional registration via the online registration form.

  • Corporate profile: an acknowledgement comprising your company name, a text (max. 100 words) and a hyperlink to your website on the CMV 2017 website and the Conference app.

  • Acknowledgement as the GOLD sponsor in the final programme.

  • On-screen projected recognition during breaks.

  • Verbal acknowledgement during the Opening and Closing sessions.

  • Complimentary exhibition space (max. 18 m2) for your own, customised booth.
    Additional exhibition space (where available) at € 450 per m2; Priority selection of booth location on a first come, first served basis.

  • 3 exhibitor staff registrations giving access to the exhibition area, free coffee/tea and lunch breaks (no access to scientific sessions). Each additional exhibitor badge: € 250.

  • 2 weeks prior to the Conference you will receive list of participants (name, company, country).

 

SILVER – Price: ≥€ 10,000

  • Half page (A4), full colour advertisement on the back cover, inside front cover or inside back cover of the final programme.

  • Your corporate flyer in the delegate’s bag.

  • Second – fourth choice of sponsorship extras (on a first come, first served basis).

  • 2 complimentary full conference registrations, giving access to the full programme.
    Each additional registration via the online registration form.

  • Corporate profile: an acknowledgement comprising your company name, a text (max. 75 words) and a hyperlink to your website on the CMV 2017 website and the Conference app.

  • Acknowledgement as a SILVER sponsor in the final programme.

  • On-screen projected recognition during breaks.

  • Verbal acknowledgement during the Opening and Closing sessions.

  • Complimentary exhibition space (max. 12 m2) for your own, customised booth.
    Additional exhibition space (where available) at € 450 per m2; Priority selection of booth location on a first come, first served basis.

  • 2 exhibitor staff registrations giving access to the exhibition area, free coffee/tea and lunch breaks (no access to scientific sessions). Each additional exhibitor badge: € 250.

  • 2 weeks prior to the Conference you will receive list of participants (name, company, country).

 

BRONZE – ≥Price: € 5,000

  • 1 complimentary full conference registrations, giving access to the full programme.
    Each additional registration via the online registration form.

  • Corporate profile: an acknowledgement comprising your company name, a text (max. 50 words) and a hyperlink to your website on the CMV 2017 website and the Conference app.

  • Acknowledgement as a BRONZE sponsor in the final programme.

  • On-screen projected recognition during breaks.

  • Verbal acknowledgement during the Opening and Closing sessions.

  • Complimentary exhibition space (max. 6 m2) for your own, customised booth.
    Additional exhibition space (where available) at € 450 per m2; Priority selection of booth location on a first come, first served basis.

  • 2 exhibitor staff registrations giving access to the exhibition area, free coffee/tea and lunch breaks (no access to scientific sessions). Each additional exhibitor badge: € 250.

  • 1 week prior to the Conference you will receive list of participants (name, company, country).

CONTRIBUTOR – Price: €2,500 -  € 5,000

  • Corporate profile: an acknowledgement comprising your company name, a text (max. 25 words) and a hyperlink to your website on the CMV 2017 website and the Conference app.

  • Acknowledgement as a CONTRIBUTOR in the final programme.

  • On-screen projected recognition during breaks.

  • Verbal acknowledgement during the Opening and Closing sessions.

  • Complimentary exhibition space (max. 4 m2) for your own, customised booth.
    Additional exhibition space (where available) at € 450 per m2; Priority selection of booth location on a first come, first served basis.

  • 1 exhibitor staff registrations giving access to the exhibition area, free coffee/tea and lunch breaks (no access to scientific sessions). Each additional exhibitor badge: € 250.

  • On-site you will receive a list of participants (name, company, country).

Extra sponsoring items

The sponsoring items below are available as an extra opportunity to profile your company.
The Gold sponsor has the 1
st choice, the Silver sponsors have the 2nd to 4th choice on a first come, first served basis.
If any of these extras are not taken up by one of the major sponsors they will be available for anyone interested in extra sponsoring

1 Conference bags (exclusive)
All delegates will receive a conference bag which will display your company’s logo in addition to the CMV 2017 logo.

5,000

2 Lanyards (exclusive)
Your company’s name or logo together with the CMV 2017 logo on the lanyards.

4,000

3 Sponsoring of a keynote speaker for the opening session (exclusive)
In consultation with the Organising Committee you may sponsor a preselected keynote speaker for the opening session. Paying the speaker’s travel and accommodation costs will be your responsibility. Acknowledgment as a sponsor on the Conference website and in the relevant section of the final programme.

3,000

4 Sponsoring of a session
Acknowledgment as a sponsor on the Conference website and in the relevant section of the final programme.

2,500

5 Sponsoring of a keynote speaker for one of the sessions.
In consultation with the Organising Committee you may sponsor a preselected keynote speaker for one of the sessions. Paying the speaker’s travel and accommodation costs will be your responsibility. Acknowledgment as a sponsor on the Conference website and in the relevant section of the final programme.

2,000

6 Sponsoring of a speaker (support for travel and accommodation)
Acknowledgment as a sponsor on the Conference website and in the relevant section of the final programme.

1,500

7 Notepads (exclusive)
All conference delegates will receive an attractive and useful notepad in the conference bag.
Your company’s logo, in addition to the CMV 2017 logo, will be on the notepad.

1,500

8 Pens (exclusive)
Your company’s name and logo on a pen that will be distributed to all delegates when they pick up their conference material.

1,000

9 Signage
Your company’s logo (vector version needed) in the lower right hand corner of the signs that will be placed in the Conference and exhibition area.

1,000

10 Shuttle service buses from and to the airport (exclusive)
A sign in the front window panel of each bus (signs to be provided by the sponsor).Provision of company identification articles (amenities) and brochures in the buses.

750

11 Advertisement: full A4 page in full colour on an inside page of the final programme.

750

12. Flyer in delegate bag

Maximum of 6 available.

500

13 Advertisement: ½ page in full colour on an inside page of the final programme.

300

Participation and payment

If you are interested in sponsoring the CMV2017 Conference, please contact the Conference Organiser, Barbara de Jong, at info@cmv2017.nl.
You will be sent a Sponsorship Booking Form stating the agreements between your company and Stichting CMV2017 for you to sign and return to the Conference Organiser.
When the Conference Organiser has received the signed Sponsorship Booking Form you will be sent an e-mail confirming receipt and an invoice.
Sponsorship will only be secured if payment in full is received not later than 6 weeks prior to the Conference.
All prices stated are inclusive of VAT

Cancellation

The Conference Organiser must be notified in writing if you wish to cancel or change your original Sponsorship booking. An administration fee is applicable for cancellation and/or exhibition space reduction:

  • Notification before 1 December 2016: 10% of the total amount.
  • Between 1 December 2016 and 1 February 2017: 50% of the total amount.

  • After 1 February 2017: 100% of the total amount.

General Secretariat and Conference Organiser

For all enquiries, and/or if you have any suggestions regarding how you would like to contribute towards CMC 2017, please contact:

Barbara de Jong
NewBrooklyn
Telephone: +31 (0)346 767 200
Email: info@cmv2017.nl

CMV 2017: the 6th International congenital CMV conference/16th International CMV/betaherpesvirus workshop in 2017<